Troop management software for Scouting America units

Rosters, advancement, events, messaging, gear and money for Cub Scout packs, Scouts BSA troops, Venturing crews and Sea Scout ships, in one web-based app with a free tier.

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What troop management software should cover

A unit runs on a few recurring jobs: knowing who is in the unit and who their parents are, recording advancement, planning and staffing events, getting messages to the right people, tracking gear, meals and money, and keeping youth information safe. Software earns its place when it handles those jobs in one place, so volunteers are not re-typing the same roster into several tools. Below, each job is paired with how MySummitKeep handles it, the plan that first includes each feature, and a link to the matching how-to guide.

Rosters, families and permissions

A unit starts with an accurate roster. MySummitKeep keeps member profiles with history, links Scouts to households (including shared custody), organizes members into patrols, dens and divisions, and limits what each adult can see or change with role-based permissions. Parents get a portal view of their Scout's progress.

Member directory with search & filterBasecamp
Household/family linkageBasecamp
Multi-household support (shared custody)Basecamp
Patrols, dens & divisionsBasecamp
RBAC with granular permissionsBasecamp
Parent portal for progress visibilityBasecamp

Guides: How the member directory works · How household linking works · How patrols, dens and divisions work · How parents view Scout progress

Advancement

Advancement tracking covers Cub Scouts, Scouts BSA, Venturing and Sea Scouts. Ranks and requirements, the merit badge catalog, boards of review and progress reports are part of free Basecamp. The Summit plan adds an IA2-format advancement export.

Scouts BSA, Cub Scouts, Venturing, Sea ScoutsBasecamp
Rank & requirement trackingBasecamp
Complete merit badge catalogBasecamp
Board of review scheduling & recordingBasecamp
Advancement progress reportsBasecamp
IA2 export for BSASummit

Guides: How rank tracking works · How boards of review work · How advancement exports work

Events and attendance

Events need dates, sign-ups, a roster and a record of who came. MySummitKeep supports event templates, registration with capacity limits, attendance tracking, patrol assignments with role gaps highlighted, and a meeting agenda planner. Summit adds the annual planning wizard and an offline camp mode.

Event creation with templatesBasecamp
Event registration with capacity limitsBasecamp
Attendance trackingBasecamp
Event roster with patrol assignments and role gapsBasecamp
Meeting agenda planner with print viewBasecamp
Annual planning wizardSummit
Offline camp modeSummit

Guides: How attendance tracking works · How annual planning works · How event planning works

Communications

Messages should reach the right families without a leader maintaining separate email lists. MySummitKeep includes in-app messaging, unit-wide announcements, a parent communication feed and a leader queue for reported messages. Summit adds sending unit email from your own Microsoft 365 account and unit surveys.

In-app messagingBasecamp
Bulk announcements (unit-wide)Basecamp
Parent communication feedBasecamp
Message reporting with a leader queueBasecamp
Send unit email from your own Microsoft 365Summit
Unit surveys with results and response rateSummit

Guides: How channels and messaging work · How parents see leader messages · How Microsoft 365 email works

Gear, meals and food

Outings depend on gear and food. Summit includes an equipment catalog with check-out and check-in, patrol box inventory with expiration alerts, meal plans by day and meal, auto-generated shopping lists, and allergen and dietary tracking.

Equipment catalog with CRUDSummit
Checkout/check-in workflowSummit
Patrol box inventory & expiration alertsSummit
Meal plan creation by day/mealSummit
Auto-generated shopping listsSummit
Allergen & dietary trackingSummit

Guides: How the equipment catalog works · How patrol box inventory works · How shopping lists work

Money

Scout account balances are part of Summit. Online payments, invoices, unit dues and the financial dashboard are Peak features. Fundraiser management is not part of any plan today.

Scout account balancesSummit
Unit dues configuration and statusPeak
Invoice generation & trackingPeak
Financial dashboard & reportsPeak

Guides: How Scout accounts work · How the financial dashboard works · How unit finances and payments work

Youth safety and privacy

Health form tracking records whether a current form is on file and does not store the medical record itself. Parental consent for younger members is enforced in the product, sensitive fields get field-level encryption, and changes are recorded in a tamper-evident audit log.

Health form compliance tracking (on file Y/N)Basecamp
Form expiration alerts & renewal remindersBasecamp
COPPA parental consent workflowBasecamp
Field-level encryption of sensitive dataBasecamp
Tamper-evident signed audit trailBasecamp
Database-enforced tenant isolationBasecamp

Guides: How health form tracking works · How parental consent works · How MySummitKeep handles privacy

Moving from another tool

A guided six-step import wizard brings data over from Scoutbook, TroopMaster, TroopTrack, TroopWebHost or a generic CSV file, on every plan including free Basecamp. General data export in CSV, PDF and Excel is part of Summit.

Import from Scoutbook, TroopMaster, TroopTrack, TroopWebHost, CSVBasecamp
6-step import wizardBasecamp
General data export (CSV, PDF, Excel)Summit

Guides: How member import works · How data export works

Plans and what they cost

Basecamp is free forever and includes the roster, advancement, events, messaging and import tools described above. Summit is $99 per unit per year and adds meal planning, equipment, documents and the IA2 export. Peak is $179 per unit per year and adds payments, invoices, the financial dashboard, advanced analytics and API access. Plans are billed annually per unit, with no per-Scout fees. The first 100 units lock in Summit at $79 or Peak at $149 a year. Summit and Peak each come with a 30-day free trial; when it ends the unit stays on Basecamp.

See pricing and the full feature list

Guides by program

Moving from another tool?

Frequently asked questions

How much does MySummitKeep cost?: Basecamp is free forever. Summit is $99 per unit per year and Peak is $179 per unit per year, billed annually, with no per-Scout fees. The first 100 units lock in Summit at $79 or Peak at $149 a year.
Can I import data from my current tool?: Yes. Every plan, including free Basecamp, includes a guided import wizard for Scoutbook, TroopMaster, TroopTrack, TroopWebHost and generic CSV files.
What should troop management software include?: At minimum: a roster with families, advancement tracking for your program, events with sign-ups and attendance, messaging, and a safe way to handle youth information. Gear, meals and finances matter once a unit runs outings and collects money. The sections above map each job to MySummitKeep features and plans.
Does MySummitKeep store medical records?: No. Health form tracking records whether a current form is on file without storing the medical record itself (included on every plan).

Try it with your unit

Basecamp is free forever. Summit is $99 per unit per year and Peak is $179 per unit per year, billed annually, with no per-Scout fees. The first 100 units lock in Summit at $79 or Peak at $149 a year.

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Product names are trademarks of their respective owners. MySummitKeep is independent and not affiliated with, endorsed by, or sponsored by those companies or by Scouting America. Information about other products comes from each vendor's own public website on the review date shown; vendors change their products and prices, so check each vendor's own site for current details.

Competitor information reviewed October 23, 2026.